Oxford County Commissioners
Minutes of Dec. 14, 2010
At the Court of Oxford County Commissioners begun and held at Paris, Maine within and for the County of Oxford at 9:00 AM on December 14, 2010 being a regular session, there were present:
Steven M. Merrill, Chairman
Various county employees and members of the general public were also in attendance at different times throughout the session.
The Pledge of Allegiance was recited.
The Chair invited public comment, with none received.
Later in the meeting the Commissioners again discussed the 2011 budget but ultimately took no further action. The budget as adopted is in compliance with statutory tax levy limits. It does not require action to exceed the limit, nor permanently increase the limit.
Items for Discussion
Deeds-West – it was determined that the Commissioners would not seek legislation leading to consolidation of the two deeds registries at this time. The Administrator was directed to develop an analysis of costs under several alternatives and timelines.
Time Clocks – installation of time clocks to keep track of employee hours worked was discussed. It was agreed that the matter would be held off for the time being in light of the need to first fully implement financial accounting software.
Annual Jail Inspection – the Commissioners identified the need to conduct a jail inspection as required under statute within the next few months.
Maine County Commissioners Association – Chairman Merrill designated the Administrator as his proxy for the MCCA meeting scheduled for the following day.
Leave Policy Revisions
FY 12 Unorganized Territory Budget
The Treasurer stated that he and others in his office would be going to meet with counterparts in Cumberland County on Thursday, December 16 for the purpose of learning how that office operates in many aspects.
Within this discussion the Administrator reported that all towns of the county had paid their 2010 county tax bill, with the Town of Andover being the last. It was also noted that nine of the county’s 37 jurisdictions (34 towns, 2 plantations, 1 UT) had paid late and beyond the November 1 date, which incurs an interest charge. However, the county did not charge interest on delinquencies in 2010.
The Administrator also vowed to work toward creation of a better system to meet with departments outside of regular Commissioners’ meetings, while keeping the traditional 9:30 AM department head discussion contained within the regular meeting.
The Commissioners then took a short break and resumed their meeting at 10:30 AM
The Commissioners then began a series of Executive Sessions at which the Sheriff, Administrator and labor consultant were also present.
At 10:44 AM the Commissioners voted unanimously to enter Executive Session for the purpose of discussing a personnel matter. At 10:57 the Commissioners came out of Executive Session and took no action.
At 11:11 the Commissioners voted unanimously to enter Executive Session for the purpose of discussing a personnel matter. At 11:20 the Commissioners came out of Executive Session and took no action.
At 11:21 the Commissioners voted unanimously to enter Executive Session for the purpose of discussing a negotiations matter concerning the county’s lease of 40 Western Ave. to Rumford Group Homes. At 11:27 the Commissioners came out of Executive Session and took no action.
Meeting is Reconvened
The conversation covered several areas including fuel delivery, fuel storage, piping, exhaust options, and conversion of existing fixtures. At 1:27 PM the Commissioners unanimously approved a contract with Mr. Grondin to provide consulting services in development of design specifications for installation of a pellet-fired heating system. Discussion continued until 1:40 PM at which time Mr. Grondin departed.
Wage and Benefit Study
Regional Communications Center
He then expressed his interest in attending an upcoming FBI-sponsored training event in Virginia dealing with law enforcement’s role in locating missing and exploited children.
This report closed out with comments regarding co-location of a Norway fire department radio asset on the county’s Streaked Mountain tower, and updating of assigned coverage areas for emergency service agencies which respond to calls in Albany Township.
Emergency Management Agency
All items were informative in nature, and did not require action by the Commissioners. The Director’s report closed out at 3:10 PM.
Items for Discussion
Northern UT Fire Protection Contract – the Administrator had not yet received a satisfactory accounting from the Town of Rangeley for a portion of the total fire protection charge in FY 11.
Policy Concerning Animals on County Property - Commissioner Duguay would like to revisit this matter in 2011, and requested that the Administrator first discuss things with department heads in a separate meeting.
Invitation from Maine Energy – an invitation from Maine Energy of Bethel to the Commissioners, to attend an open house at a wood pellet-heated home in The Colony development in Newry on December 28 was noted.
Oxford Aviation – it was noted that the Administrator will be checking with the county attorney concerning status of lease negotiations.
No other bills or accounts were given consideration and on the 14th day of December, 2010 the Commissioners adjourned at 3:40 PM.
Steven M. Merrill, Chairman